AppSuite:Documents Installation Guide 7.10.2 and earlier

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This information is valid from 7.8.3

Download & Installation OX Documents

General Information

OX Documents are browser based, cloud ready, text, spreadsheet and presentation products that can work with Microsoft Office and OpenOffice documents in a lossless way. And you can also collaborate with other people to edit shared documents on various devices.

Learn more about the highlights of OX Spreadsheet here: OX Spreadsheet Product Guide.

Requirements

See the Open-Xchange software requirements page for details.

OX Documents needs to be installed in an OX App Suite configuration with a backend based on Grizzly (including hazelcast as installed and activated by default).

For compatibility with the legacy MS binary format files (.DOC, .XLS, .PPT) and for printing functionality in OX Text the document converter components (incl. readerengine) are required. These are not available in the Community Version of OX AppSuite.

Mandatory Modules

Additional functional modules need to be installed separately:

The Document Converter API: See Document converter API installation instructions

Installation

The OX Documents deployment consists of the packages open-xchange-documents-backend and open-xchange-documents-ui. The open-xchange-documents-backend package also requires and installs these packages:

open-xchange-realtime-core
open-xchange-realtime-json
open-xchange-file-distribution
open-xchange-sessionstorage-hazelcast

Redhat Enterprise Linux 6 or CentOS 6

Add the following repositories to your Open-Xchange yum configuration:

 [open-xchange-office]
name=Open-Xchange-office
baseurl=https://software.open-xchange.com/products/appsuite/stable/office/RHEL6/
gpgkey=https://software.open-xchange.com/oxbuildkey.pub
enabled=1
gpgcheck=1
metadata_expire=0m

 [open-xchange-office-web]
name=Open-Xchange-office-web
baseurl=https://software.open-xchange.com/products/appsuite/stable/office-web/RHEL6/
gpgkey=https://software.open-xchange.com/oxbuildkey.pub
enabled=1
gpgcheck=1
metadata_expire=0m

 [open-xchange-documentconverter-api]
name=Open-Xchange-documentconverter-api
baseurl=https://software.open-xchange.com/products/appsuite/stable/documentconverter-api/RHEL6/
gpgkey=https://software.open-xchange.com/oxbuildkey.pub
enabled=1
gpgcheck=1
metadata_expire=0m

if you have a valid maintenance subscription, please add also following repositories by replacing the credentials.

 [open-xchange-office-updates]
name=Open-Xchange-office-updates
baseurl=https://LDBUSER:LDBPASSWORD@software.open-xchange.com/products/appsuite/stable/office/updates/RHEL6/
gpgkey=https://software.open-xchange.com/oxbuildkey.pub
enabled=1
gpgcheck=1
metadata_expire=0m

 [open-xchange-office-web-updates]
name=Open-Xchange-office-web-updates
baseurl=https://LDBUSER:LDBPASSWORD@software.open-xchange.com/products/appsuite/stable/office-web/updates/RHEL6/
gpgkey=https://software.open-xchange.com/oxbuildkey.pub
enabled=1
gpgcheck=1
metadata_expire=0m

 [open-xchange-documentconverter-api-updates]
name=Open-Xchange-documentconverter-api-updates
baseurl=https://LDBUSER:LDBPASSWORD@software.open-xchange.com/products/appsuite/stable/documentconverter-api/updates/RHEL6/
gpgkey=https://software.open-xchange.com/oxbuildkey.pub
enabled=1
gpgcheck=1
metadata_expire=0m


$ yum install open-xchange-documents-backend open-xchange-documents-ui open-xchange-documents-ui-static

Redhat Enterprise Linux 7 or CentOS 7

Add the following repositories to your Open-Xchange yum configuration:

 [open-xchange-office]
name=Open-Xchange-office
baseurl=https://software.open-xchange.com/products/appsuite/stable/office/RHEL7/
gpgkey=https://software.open-xchange.com/oxbuildkey.pub
enabled=1
gpgcheck=1
metadata_expire=0m

 [open-xchange-office-web]
name=Open-Xchange-office-web
baseurl=https://software.open-xchange.com/products/appsuite/stable/office-web/RHEL7/
gpgkey=https://software.open-xchange.com/oxbuildkey.pub
enabled=1
gpgcheck=1
metadata_expire=0m

 [open-xchange-documentconverter-api]
name=Open-Xchange-documentconverter-api
baseurl=https://software.open-xchange.com/products/appsuite/stable/documentconverter-api/RHEL7/
gpgkey=https://software.open-xchange.com/oxbuildkey.pub
enabled=1
gpgcheck=1
metadata_expire=0m

if you have a valid maintenance subscription, please add also following repositories by replacing the credentials.

 [open-xchange-office-updates]
name=Open-Xchange-office-updates
baseurl=https://LDBUSER:LDBPASSWORD@software.open-xchange.com/products/appsuite/stable/office/updates/RHEL7/
gpgkey=https://software.open-xchange.com/oxbuildkey.pub
enabled=1
gpgcheck=1
metadata_expire=0m

 [open-xchange-office-web-updates]
name=Open-Xchange-office-web-updates
baseurl=https://LDBUSER:LDBPASSWORD@software.open-xchange.com/products/appsuite/stable/office-web/updates/RHEL7/
gpgkey=https://software.open-xchange.com/oxbuildkey.pub
enabled=1
gpgcheck=1
metadata_expire=0m

 [open-xchange-documentconverter-api-updates]
name=Open-Xchange-documentconverter-api-updates
baseurl=https://LDBUSER:LDBPASSWORD@software.open-xchange.com/products/appsuite/stable/documentconverter-api/updates/RHEL7/
gpgkey=https://software.open-xchange.com/oxbuildkey.pub
enabled=1
gpgcheck=1
metadata_expire=0m

$ yum install open-xchange-documents-backend open-xchange-documents-ui open-xchange-documents-ui-static

Debian GNU/Linux 8.0

Add the following repositories to your Open-Xchange apt configuration:

deb https://software.open-xchange.com/products/appsuite/stable/office/DebianJessie /
deb https://software.open-xchange.com/products/appsuite/stable/office-web/DebianJessie /
deb https://software.open-xchange.com/products/appsuite/stable/documentconverter-api/DebianJessie /

if you have a valid maintenance subscription, please add also following repositories by replacing the credentials.

deb https://LDBUSER:LDBPASSWORD@software.open-xchange.com/products/appsuite/stable/office/updates/DebianJessie /
deb https://LDBUSER:LDBPASSWORD@software.open-xchange.com/products/appsuite/stable/office-web/updates/DebianJessie /
deb https://LDBUSER:LDBPASSWORD@software.open-xchange.com/products/appsuite/stable/documentconverter-api/updates/DebianJessie /

$ apt-get update
$ apt-get install open-xchange-documents-backend open-xchange-documents-ui open-xchange-documents-ui-static

Debian GNU/Linux 9.0 (valid from v7.10)

Add the following repositories to your Open-Xchange apt configuration:

deb https://software.open-xchange.com/products/appsuite/stable/office/DebianStretch /
deb https://software.open-xchange.com/products/appsuite/stable/office-web/DebianStretch /
deb https://software.open-xchange.com/products/appsuite/stable/documentconverter-api/DebianStretch /

if you have a valid maintenance subscription, please add also following repositories by replacing the credentials.

deb https://LDBUSER:LDBPASSWORD@software.open-xchange.com/products/appsuite/stable/office/updates/DebianStretch /
deb https://LDBUSER:LDBPASSWORD@software.open-xchange.com/products/appsuite/stable/office-web/updates/DebianStretch /
deb https://LDBUSER:LDBPASSWORD@software.open-xchange.com/products/appsuite/stable/documentconverter-api/updates/DebianStretch /

$ apt-get update
$ apt-get install open-xchange-documents-backend open-xchange-documents-ui open-xchange-documents-ui-static

SUSE Linux Enterprise Server 12

$ zypper ar https://software.open-xchange.com/products/appsuite/stable/office/SLE_12 office
$ zypper ar https://software.open-xchange.com/products/appsuite/stable/office-web/SLE_12 office-web
$ zypper ar https://software.open-xchange.com/products/appsuite/stable/documentconverter-api/SLE_12 documentconverter-api

if you have a valid maintenance subscription, please add also following repositories by replacing the credentials.

$ zypper ar https://LDBUSER:LDBPASSWORD@software.open-xchange.com/products/appsuite/stable/office/updates/SLE_12 office-updates
$ zypper ar https://LDBUSER:LDBPASSWORD@software.open-xchange.com/products/appsuite/stable/office-web/updates/SLE_12 office-web-updates
$ zypper ar https://LDBUSER:LDBPASSWORD@software.open-xchange.com/products/appsuite/stable/documentconverter-api/updates/SLE_12 documentconverter-api-updates

$ zypper ref
$ zypper install open-xchange-documents-backend open-xchange-documents-ui open-xchange-documents-ui-static

Univention Corporate Server

OX Text for OX App Suite for UCS is available in the Univention App Center. Please check the UMC module App Center for the installation of the OX Documents at your already available environment.

Printing and legacy MS binary formats Editing

For .DOC/.XLS/.PPT and/or printing support from OX Documents the Document Converter and readerengine components have to be installed separately (license key required)

See Document converter / readerengine installation instructions

Monitoring

OX Documents offers runtime information via JMX about the document editors as well as the OX Documentconverter. This article guides to the information how to access JMX data, configure and use Jolokia and integrate with munin.

Configuration

Permissions

To enable the OX Documents Applications for OX Drive the associated permission has to be set.

The default setting for all users is changed in the file documents.properties in the directory /opt/open-xchange/etc.

After installation the functionality is disabled:

# Enables or disables the "text" module capability globally.
# com.openexchange.capability.text=true

# Enables or disables the "spreadsheet" module capability globally.
# com.openexchange.capability.spreadsheet=true

# Enables or disables the "presentation" module capability globally.
# com.openexchange.capability.presentation=true

The following line enables the functionality:

# Enables or disables the "text" module capability globally.
com.openexchange.capability.text=true

Starting with 7.6.2, you can disable the text portal app. In permissions.properties:

permissions=textportaldisabled

Collaboration on shared documents

If OX Documents functionality is used for guest users in a cluster of application servers, this setting needs to be adjusted to false in order to also have guest sessions available in the distributed storage.

in /opt/open-xchange/etc/sharing.properties

# Specifies whether guest sessions are treated as transient or not. Transient
# sessions are only held in the short-term session containers, and are not put
# into the distributed session storage. Defaults to "true".
com.openexchange.share.transientSessions=false

com.openechange.share.transientSessions has to be set to false.

Spell Checking

OX Text and OX Presentation use hunspell for spell checking functionality. By default Spellchecking is enabled in /opt/open-xchange/etc/settings/office.properties with the following entry

# Determines whether online spelling is enabled for office documents.
# Possible values: true|false
# If this property is missing true is taken.
io.ox/office//module/spellingEnabled=true

After installation of the hunspell package for your platform the shared library and the US English dictionaries are available. Please check the file location the pkg files were installed into. (For instance on CentOS, use rpm -q –filesbypkg hunspell and verify the path of the lib files to be configured below) Also verify that the Hunspell dictonary is present and not renamed to "myspell" etc.. if the dictionary is renamed, you will have to use that in the config below.

Additional dictionaries are published for your platform as packages hunspell-de-de, hunspell-fr, ...

Spell checking has to be configured in the file /opt/open-xchange/etc/hunspell.properties. The values for the shared library file and dictionary path have to be set according to the platform.

This example shows the values for Debian:

# The name and location of the hunspell library
# Default value: "/usr/lib/x86_64-linux-gnu/libhunspell-1.3.so.0"
com.openexchange.spellchecker.hunspell.library=/usr/lib/x86_64-linux-gnu/libhunspell-1.4.so.0
# The location of the dictionaries
# Default value: "/usr/share/hunspell"
com.openexchange.spellchecker.hunspell.dictionaries=/usr/share/hunspell

If spellchecking is enabled and the library path or dictionary path is wrong a warning is logged.

If a language is not supported by a hunspell dictionary (or produces error messages in the console log) myspell dictionaries are a working alternative.

Templates

OX Documents support different levels to provide document templates for users.

A number of ready-to-use templates for letters, memos, resumes, home budget, presentations, etc is included with the system. These templates are made available in a directory at each system node by installation of the package open-xchange-documents-templates. The path to this directory is defined in the office.properties file

# Defines the absolute path where document templates are located inside the local (!) file system.
# The templates are displayed in the documents applications.
# If this property is missing a default '/opt/open-xchange/templates/documents' is taken.
io.ox/office//module/templatePath = /opt/open-xchange/templates/documents

The content in the directory specified by the path must comply to the following rules:

/opt/open-xchange/templates/documents     
|     
----> text [application type]
|     |   
|     ----> en-US [language-region]
|     |     
|     ----> en [language fallback, en is also fallback for all other non-convered languages]
|     |     
|     ----> de-DE
|     |     
|     ----> de
|     |     
|     ----> common [language independent, used in addition to the language specific ones]
|         
----> spreadsheet
|         
----> presentation

A context administrator can additionally provide global templates for all users in the same context. If logged in with this role folders can be added to or removed from the list of global template folders. For regular users the list is displayed without the permission to modify it.

Users can create and manage their own templates. These user templates are stored and retrieved from the user’s root folder (“My files”). In addition to the root folder the user can define more template folders, sub-folders or even external folders in the “Documents” section of the “Settings” menu. This helps to organize templates and allows cleanup of the root folder by removal of templates.

For installations of OX Spreadsheet based on Appsuite 7.8.0 and 7.8.1 please see here for different installation modes.

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